Project Coordinator

Responsibilities

The Project Coordinator is responsible for the following:

• Coordinating project activities: Coordinate project schedules, resources, equipment, and information to ensure smooth project execution.
• Breaking down projects: Break projects into manageable actions and set realistic timeframes for each task.
• Client liaison: Liaise with clients to identify and define project requirements, scope, and objectives. Ensure client needs are understood and met throughout the project lifecycle.
• Task assignment and schedule management: Assign tasks to internal teams and assist in schedule management to ensure timely completion of project deliverables.
• Budget preparation: Assist in preparing project budgets and monitor expenditures to ensure adherence to financial guidelines.
• Risk analysis and procurement management: Analyze project risks and opportunities. Oversee project procurement management, including sourcing and acquisition of necessary resources.
• Monitoring project progress: Monitor project progress, identify any issues or challenges that arise, and take appropriate actions to address them.
• Communication and stakeholder management: Act as the main point of contact and effectively communicate project status, updates, and milestones to all project participants. Collaborate with stakeholders to ensure alignment and timely decision-making.
• Collaboration with Project Manager: Work closely with the Project Manager to eliminate project blockers and facilitate smooth project execution.
• Documentation and reporting: Create and maintain comprehensive project documentation, including plans, reports, and legal paperwork. Ensure adherence to standards and conduct quality assurance tests as required.

Requirements

The ideal candidate for the role of Project Coordinator should have the following qualifications:

• Proven work experience: Demonstrated experience as a Project Coordinator or in a similar project management role.
• End-to-end project management: Experience in managing projects from conception to delivery, with a strong understanding of project management principles and methodologies.
• Planning and interpretation: Ability to prepare and interpret flowcharts, schedules, and step-by-step action plans to guide project execution.
• Organizational and multitasking skills: Solid organizational skills, including the ability to multitask, prioritize, and manage time effectively in a dynamic work environment.
• Client-facing and teamwork skills: Strong client-facing and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.
• Risk management and quality assurance: Familiarity with risk management practices and quality assurance control to ensure project success and deliver high-quality results.
• Project management tools: Strong working knowledge of Microsoft Project and Microsoft Planner, as well as hands-on experience with project management tools such as Basecamp or Trello.
• Education: Bachelor's degree (BSc) in Business Administration or a related field.
• Certification: PMP (Project Management Professional) or PRINCE2 certification is a plus.